Things to keep in mind when setting up for your startup office
by Victoria Lim
So your business idea managed to bloom into a startup. This is certainly the time to be excited. You’ve managed to gather your funding, you’re gaining staff, and it is time that you move from your home office into your official HQ. Designing a workspace that will enable your business to succeed is one of the most important phases of a startup.
There are some people that opt for minimalist office setups that cut costs and encourage employee focus. However, an office that tries its best to be a second home to its employees is gaining popularity. What this means is that even a professional environment needs some creativity.
Starting with the “Why?”
Why do you need an office in the first place? A lot of people enjoy working from home. However, working from home has some pretty big setbacks. The biggest one is that team building doesn’t happen there. You may want to start working alone until you’ve got the hang of it, but it requires a lot of discipline and you need an environment that will drive you to work.
The fact is that you’ve got no one to report to, and nothing to really motivate you, so your work ends up suffering because of it. It’s easy to get distracted. A professional setup is a source of motivation to reach larger achievements instead of focusing only on goals that are short-term.
Collaborate in order to plan your space
Making a blueprint for the way your office is going to look and feel will greatly benefit from asking others what they think. Your employees will give you the essential insight into what they require so that they can do the best job they can. Their preferences are valuable to you. Sometimes it happens that they will give you an idea that you might not have thought of by yourself when you were making plans.
There is a variety of ways that you can get input from your workers. You can invite everyone to a lunch, hold a brainstorming session, or go for something as simple as an employee survey. Here you can use digital services like Google Forms or Survey Monkey. In the end, it is essential that the way your office is design reflects the ideas of more than one person.
Equipment and furniture
It isn’t uncommon for entrepreneurs to focus on being frugal when they are buying the appropriate furniture equipment for their employees. While this may be a way to save money and invest it into other business aspects, it is bound to have a negative effect on your employees. Office ergonomics are essential, and every employee’s workstation needs to be up to a particular standard.
Next to cozy furniture and comfortable office desks, there is also the fact that most of the businesses have moved into the digital environment. This means that you need to invest in the newest and best hardware and software.
An aspect where you can save money is moving all these items into your offices. Invest in a portable storage that can easily and safely bring all the furniture and equipment right to your doorstep.
Your company’s culture
Your startup office represents a variety of things. One of those things is your company’s culture. Your offices are more than just the place where things happen. They are an image of everything that your company stands for. Everything, from how your space is organized in order to accommodate people, to how you set up rules about how things are done, is an aspect of the company’s culture.
You need to be a leading example of how things are done. This may not make much a difference when there are two people working in an office, but as that number increases, it’s going to matter a lot. It’s also all about welcoming new workers, encouraging them to advance in their jobs, giving everyone an important role to play and trusting them with their tasks. Your employees need to feel good about coming to work, which will enable them to be the most productive.
Leaving a good first impression
It is important to think about the fact that your headquarters are more than just a place where you come to work – it is where you meet your clients and business partners as well. For this reason, it is necessary to pick and organize a space that leaves a strong first impression. In order to get this right, you need to take a good look at your company’s exterior, and have the driveway in mind as well. The name of the company and the logo need to be easily seen from the driveway. Your reception area is another essential factor. It needs to be decorated so that it creates a welcoming feel, and you need to have a pleasant receptionist to receive your guests.
Finding and designing an office for your startup is exciting and fun. But it is not something that should be taken lightly, and there is a variety of things that you have to keep in mind. Your offices are a representation of your company’s culture, and they need to be a second home to your employees. They also need to leave a good impression on your business partners and clients.
About the Author
Victoria Lim is a lifestyle writer and a true home improvement and DIY fanatic in constant pursuit of trying something new. She’s in love with life, love, and self-love. Her fields of expertise include home decor, interior and exterior design, landscaping and walking a dog for miles. Psychology is also a topic she likes to explore along with a nice cup of green tea.